Are you a business owner facing a change in business registration address? This process can cause a lot of inconvenience if you do not understand the necessary steps. In this article, Mizuland will guide you through each specific step to carry out the procedure for changing your business registration address smoothly and effectively. Besides, if you have questions about renting an office in Da Nang, we will also provide useful information and advice to help you find and choose the office that best suits your business needs. Let’s learn and take the necessary steps to change your business address easily and quickly!
1. Regulations on business registration address
- The head office address of an enterprise is the contact location of the enterprise in the territory of Vietnam, determined according to the geographical factors of the administrative unit.
- This address includes complete information about the house numbers, alleys, lanes, streets, roads or villages, hamlets, communes, wards, towns, districts, communes, provincial cities, provinces, and central cities;
- When carrying out business registration procedures or changing registration information, the head office address must be accompanied by a phone number, fax number, and email (if any).
- In case the business registration certificate states that the head office is an apartment building or group house, the enterprise must carry out procedures to change the address to another location.
2. Procedures for changing the latest business registration address
Procedures for changing business registration address can be carried out in two different situations:
Case 1: Procedures for changing company address in the same district, city, or province
Step 1: Prepare documents to change the business address
- First of all, you need to make an official notice about changing the company’s business address. This notice must clearly state the old address and new address, as well as the company’s contact information.
- If the company has many members (for example, a partnership; an LLC with 2 or more members; or a joint stock company), you need to hold a meeting to decision on changing the business address joint. These meeting minutes will record the decisions and the consensus of the members.
- You need to provide documents proving the company’s new address, such as electricity and water bills or a new business premise lease contract.
- A power of attorney is required in case the Legal Representative authorizes an individual or service.
- Other related documents.
Step 2: Submit documents to the Business Registration Office
After you have prepared all the necessary documents according to the instructions in Step 1, you submit the documents to the Business Registration Office under the Department of Planning and Investment.
- Case 1: If the application for changing the head office address does not meet the requirements, you need to make additions and adjustments according to the instructions of the staff.
- Case 2: The Business Registration Office receives the documents according to regulations and sends an appointment letter to return the results.
Step 3: Receive results from the Department of Planning and Investment
After completing the application process, the Legal Representative or authorized person receives the results from the Department of Planning and Investment. The time to receive results will be based on the date written on the Appointment Paper for returning results.
- Case 1: If the application is accepted and fully meets the requirements, you will receive a new Business Registration Certificate
- Case 2: If your application is invalid or other problems arise, it will be rejected. The Business Registration Office will send a written response specifically stating the reason for the refusal and instruct you on how to make additions and adjustments to complete the application.
Step 4: Post business information statement
To update new business information on databases and business management systems. You need to access the official website of the National Electronic Information Portal on business registration at https://bocaodientu.dkkd.gov.vn/ to post the announcement.
Case 2: Changing the company address to a different district or city where the business is registered.
Before changing the head office address, businesses need to comply with tax laws by carrying out relevant procedures at the tax authority to notify of the change of business location.
Step 1: Make tax finalization documents when moving the business address
If you want to change your business registration address to another district, district, or province/city, you must carry out procedures to transfer tax records from the old address to the new address according to Tax regulations (submit form 08-MST at the tax authority). old). After completing tax procedures, you can change your business location by filing a conversion document with the new local business registration agency and notifying about this change.
Step 2. Documents to change business registration address
When changing the business registration address to another district, province, or city, businesses need to prepare:
- Notice of change in business registration content
- A valid copy of the company’s charter amendments, clearly confirming the specific changes.
- Form No. 09-MST: Notice of a taxpayer’s relocation issued by the tax authority
- Power of attorney for the person carrying out the address change procedure.
- Copies of personal identification documents of the authorized person, to confirm this person’s validity and authority during the process of making changes.
Note: In the procedure for changing the address according to each type of company, if:
- Single-member LLC: only needs the owner’s decision
- LLC with two or more members: requires meeting minutes of the board of members, a decision from the board of members, and a list of company members.
- Joint stock company: needs to have minutes of the meeting of the board of shareholders and a decision from the board of shareholders on changing the business address, along with a list of the company’s founding shareholders.
Step 3: Procedures for transferring business address to another district, province/city
After having all valid documents, the enterprise sends the above notice and documents to the Business Registration Office – where the new headquarters is located, or submits the documents electronically. Content includes as follows:
- Name, business code, tax code, or Business Registration Certificate number (in case the enterprise does not have a business code and tax code);
- The new headquarters address that the business plans to move to
- Personal information of the legal representative of the enterprise, including full name, ID card number/passport/other legal personal identification specified in Article 10 of Decree 78/2015/Decree on registration business, permanent address, and signature.
3. After changing the business address, what does the company need to do?
After changing your company address, there are some important steps to take to ensure business operations run smoothly.
- Notification of change of address: It is necessary to notify competent authorities and business partners about the change of address of the company. This may include updating information with business registration authorities, tax departments, social insurance, and other trading partners.
- Update legal documents: Ensure that all legal documents, including business licenses, labor contracts, and other related documents, are updated with the new address.
- Change information on internal documents: Update new addresses on all internal documents, including human resources, financial and management documents.
- Change information on the website and marketing materials: Update the new address on the company website, marketing materials, business cards, etc. to ensure that customers and partners have accurate information.
- Updates contact information: Ensure that new contact information has been updated on all channels, including email, phone number, and mail address so that users and partners can communicate easily.
- Consider a new lease contract: If the change of address also accompanies a move to a new office location, it is necessary to review the new lease contract and proceed with procedures related to the move and update.
Hopefully, the information compiled by Mizuland above will help businesses when learning about procedures for changing business locations. Don’t forget to follow Mizuland, so you don’t miss the latest updates today.
